Terms and conditions for traveling abroad from the Czech Republic (visa requirements):
Přehled států s bezvízovým stykem (List of countries where no visa is required)
Státy světa – informace na cesty (Countries of the world – travel information)
- A student may become an employee based on a work contract (DPP) or a work activity contract (DPČ) for the term of the travel- he or she must be defined as employee in the system. For more details see IGA.
Before travelling abroad it is necessary to send Žádost o poskytnutí stipendia na cestovní výlohy (Request for granting scholarship for travel expenses) - the form also includes Objednávka dopravy (Transport order) - in case you want to order transport through the Department of International Relations - stating the expected expenses and the funds from which they will be paid. (Note: unlike the form for employees, this form does not contain a field for interruption of travel – if necessary, such information has to be entered below the main purpose and benefit of the travel) It is possible to request the school to pay the conference fee. If that is not viable (e.g. for time reasons), it is possible to pay the fee and have it refunded within the Vyúčtování zahraniční pracovní cesty (Accounting of business travel abroad). It is necessary to record the time when boarders are crossed in order to calculate subsistence allowance.
INSTRUCTIONS
for filling in the form “Žádost o poskytnutí stipendia na cestovní výlohy” (“Request for granting a travel expense scholarship”) and “Objednávka dopravy” (“Transport order”).
- The form first needs to be saved on your computer and then filled in and sent to the Department of International Relations. A form filled in directly on the website cannot be sent! The whole file is to be sent as an e-mail attachment to the address zahranici@vscht.cz.
- Deliver the printed form with the required signatures to the Department of International Relations – the paper form is necessary for record keeping and for approval of the travel by the respective superior.
- The transport order has to be delivered to the Department of International Relations in person in order to discuss details.
- Čísla fondů (Fund numbers) – the fields have default format for internal nine-digit code of UCT.
In case of financing from several funds, only the funds from which scholarships are paid can be combined! In specific situations, “partner” or “sponsor” may be entered instead of the fund. - Stravné (Subsistance allowance): maximum amounts are stated on the websites of the Department of International Relations.
- Celkové náklady (Total expenses) – if correct information is entered, the total will be calculated automatically.
IGA – smlouva o úhradě cestovních výdajů - Agreement on payment of travel expenses
- Employee– before leaving for abroad it is necessary to fill in the form Návrh na zahraniční cestu – Proposal of foreign travel (the form contains also Objednávka dopravy – Transport order – in case you wish the transport to be ordered by the Department of International Relations), stating the expected expenses and the funds from which they will be paid. Within the form it is possible to request advance payment (this is not possible in the student´s form), and the form contains a special field for interruption of travel. It is possible to request the school to pay the conference fee. If that is not viable (e.g. for time reasons), it is possible to pay the fee and have it refunded within the Vyúčtování zahraniční pracovní cesty (Accounting of business travel abroad). It is necessary to record the time when boarders are crossed in order to calculate subsistence allowance.
INSTRUCTIONS
for filling in the form “Návrh na zahraniční cestu” (“Proposal of foreign travel”) and “Objednávka dopravy” (“Transport order”).
- The form first needs to be saved on your computer and then filled in and sent to the Department of International Relations. A form filled in directly on the website cannot be sent! The whole file is to be sent as an e-mail attachment to the address zahranici@vscht.cz.
- Deliver the printed form with the required signatures to the Department of International Relations – the paper form is necessary for record keeping and for approval of the travel by the respective superior (the Dean signs only travels of heads of departments and travels exceeding CZK 50,000).
- The transport order has to be delivered to the Department of International Relations in person in order to discuss details.
- Účel cesty (Purpose of travel) – only one or two words, e.g. conference, study stay, collaboration. A more detailed description is on the next page – Hlavní poslání a předpokládaný přínos cesty (Main mission and expected benefit of the travel).
- Předpokládané náklady na cestu (Expected travel expenses):
Čísla fondů (Fund numbers) – the fields have default format for internal nine-digit code of UCT.
In specific situations, “partner” or “sponsor” may be entered instead of the fund.
Stravné (Subsistance allowance): maximum amounts are stated on the websites of the Department of International Relations.
Kapesné (Spending money allowance) – can be used only in compliance with the respective faculty rules.
Kurz měny (Exchange rate) - kurzovní lístek ČNB (Czech National Bank exchange rate) – when this field is filled in, the expenses will be converted automatically to CZK.
Celkové náklady (Total expenses) – if correct information is entered, the total will be calculated automatically. - Požadovaná záloha (Requested advance) – it is necessary to fill in the currency and amount of the requested advance as well as the method of its payment.
- Doprava (Transport) form – if purchase of ticket is requested, the form needs to be delivered in person to the Department of International Relations.
- Tabulka (Table) – it is filled in automatically and serves for registration of the travel.
Everybody must fill:
Request of payment of a conference fee abroad
Billing foreign trips
Meal allowance
